One system for the full life of a training programme — planning and scheduling, attendance and per diem, e-learning courses and assessments, certificates, procurement and donor reporting — built for Ghanaian institutions and enterprises, aligned to Ghanaian law from the first screen.
Institutions run dozens of trainings a year, and the same three failures repeat: attendance and per diem cannot be reconciled, learning happens but is never tracked or certified, and reports for donors and auditors take weeks to assemble. CapacityOS closes all three.
Programmes, sessions, halls, facilitators, attendees, vendors, budgets and per diem — every record connected, every session on one calendar, attendance tied to payment.
A full learning management module: e-learning courses with video, documents and quizzes, structured learning paths, a gradebook, certifications with expiry and recertification, and points and badges that lift completion rates.
PPA procurement gate, GIFMIS journal export, tamper-evident audit log, per-diem policies anchored to MoF circulars, and QR-verifiable certificates. Reports that used to take a week take minutes.
POA Nexgen Technologies is a Ghanaian IT solutions company registered with the Public Procurement Authority. We build, deploy and support software for public and private institutions across Ghana — with local implementation teams, fixed transparent pricing, and support that answers the same day. CapacityOS is our flagship platform for the learning and development vertical, delivered end-to-end: installation, data migration, staff training and ongoing support under SLA.
Every module is switchable per client — a ministry can run the full compliance stack while a corporate academy turns on only what it needs.
Every programme carries its funder, budget, region, delivery mode (in-country, abroad, hybrid, virtual) and PPA reference. Sessions link a hall, facilitator, date and attendance register.
Month and week views of every session, colour-coded by programme, filtered by hall or facilitator to catch clashes before they happen.
Bulk import, staff IDs, dietary needs, per-diem eligibility with per-person rates. Check-in by QR scan, signed sheet or roll call.
Venue management with photos and capacity; vendor directory with a document vault — business registration, TIN, tax clearance, PPA certificate — required before large procurements.
Location-based rate cards anchored to MoF/CAGD circulars. Payment is tied to verified attendance; mismatches are flagged for audit before money moves.
Facilitators, resource persons and interpreters with rates, payment references and ratings across engagements.
Author courses from modules and lessons — text, video, documents, SCORM/xAPI packages and file-submission assignments — with auto-graded quizzes and pass marks.
Ordered curricula. Assign a path and the learner is enrolled into every course in sequence, with a completion deadline and overdue tracking for mandatory training.
Every learner and every course: lesson progress, quiz scores, pass/fail and completion dates, exportable for HR and audit.
Time-bound competency records with validity windows. The register shows valid, expiring and expired at a glance; one click re-enrols the holder to recertify.
Points, badges and a leaderboard, awarded automatically on completions, perfect scores and finished paths — friendly competition that measurably lifts completion.
Issued automatically on completion, individually numbered, publicly verifiable by scanning the QR code — fake certificates fail instantly.
Staff sign in to My learning: recent course activity, personal overview, what is on today, and a "don't miss" list — expiring certifications, overdue mandatory paths, unread replies, sessions this month.
Everything assigned to a learner plus the open catalogue, grouped by category and sortable by name, progress, duration or deadline. Each card shows start, percent complete or completed, and flags mandatory and overdue courses.
Threaded discussion per course, cohort or open forum — searchable, sortable by activity date, with pinned answers from the Training Directorate. Facilitators answer once and every learner sees it.
Cohorts, departments and regional groups carry their own announcements and discussions. Some are joined on request, others are automatic for all staff.
One page for a learner's details, the badges they hold and the ones still to earn, their leaderboard rank, and every certificate with its validity state — self-service, no HR request needed.
An account can hold access to several branches: the learner picks one at sign-in and switches from the account menu. Records tagged to other branches stay hidden.
Budget versus actual per programme, spend by category and funder, vendor procurement approvals with a full trail.
Balanced journal vouchers in the CAGD seven-segment chart of accounts, exportable as CSV for batch import or a printable voucher.
Donor reports, attendance verification packs, per-diem reconciliation and compliance registers generated from live data.
Every state-changing action recorded with actor, role and timestamp in a tamper-evident chain. A dedicated read-only Auditor role with one-click export.
Eight staff roles with a permissions matrix enforced in three places — the menu hides it, the page refuses it, the data layer rejects the write. Privileges are adjustable per user, the Auditor role is read-only, and scoped roles (a facilitator's own sessions, a line manager's own department) see only their slice. Two-factor authentication, self-service and administrator-forced password reset. Training attendees are participant records, never accounts — only staff who use the system hold credentials.
Staff and student ID verification against your HR or student records system, MoMo (MTN, Telecel, AirtelTigo), GhIPSS, Azure AD single sign-on, SMS and email notifications, GRA VAT and withholding tax.
| Framework | How CapacityOS satisfies it |
|---|---|
| Data Protection Act 2012 (Act 843) | Consent-based identity lookups, role-based access, subject-access exports. ✓ |
| Public Records & Archives Act 1997 (Act 535) | Tamper-evident audit log, seven-year retention, archive-format export. ✓ |
| Public Procurement Act 663 / Act 914 | Procurement gate on funded programmes, vendor document vault, PPA reference tracking. ✓ |
| GIFMIS · CAGD chart of accounts | Balanced journal vouchers in the seven-segment format, ready for batch import. ✓ |
| GRA · VAT Act 870 & withholding tax | Vendor TIN validation, withholding auto-computed on facilitator fees, VAT-inclusive records. ✓ |
| MoF/CAGD per-diem circulars | Rate cards versioned by circular and effective date — auditors see the rate in force on the payment date. ✓ |
| Auditor-General mandate | Read-only auditor role, one-click export pack, chain-of-custody verification. ✓ |
Fastest to launch. Managed hosting with uptime SLA, nightly encrypted backups and patch management. Ideal for pilots and mid-sized institutions.
Data residency on Government of Ghana infrastructure via the National Information Technology Agency — recommended for MDAs handling sensitive staff data.
Installed on your own servers with hardening and knowledge transfer to your IT team. Air-gapped configurations available.
Figures are indicative, in Ghana Cedis, exclusive of VAT. Choose the model that fits your budget cycle: a one-time perpetual licence (capital purchase, annual renewal at 20% for support and updates) or an annual subscription (operating cost, everything included). Milestone-based payment available on the perpetual model: deposit on kick-off, balance on go-live.
Meet your programme, finance and IT leads. Inventory existing programmes, venues, facilitators and vendors. Agree integrations and the go-live date.
Deploy your instance, load master data, wire single sign-on, configure per-diem policies to your MoF circular, and load the first courses.
Train directors, training managers, finance officers and IT. Run user-acceptance tests on a live pilot programme and a pilot course.
Cut over to production with on-site support through your first live programme. Documentation delivered, support channel activated.
The most useful next conversation is a short working session with your programme, finance and IT leads — we walk through a live instance shaped to your data and confirm the fastest path to a pilot. A firm quotation follows within five working days.